Awhile back I reviewed a scanner that I have used for awhile in the office here for scanning receipts. Scanning all of our receipts has really save a lot of time come the end of the year tax time and also is very helpful when you need to find a old receipt for a warranty or other purposes. Every week we scan all of our business receipts into a program and categorize them. It gives a running total of amount spent in each category so I can always see how much we are spending on a certain category at a glance without having to open up quickbooks. This has been very useful to keep organized and helpful in situations where I need to find an old receipt. Awhile back I had to find a receipt for something I bought a few years ago for a warranty and by doing a quick search I was able to pull up the receipt scan and find all the information I needed. The only bummer about this system is it does take time to scan each receipt. If you keep up on it every week, I try but honestly sometimes a week turns into months and I have a stack of hundreds of receipts, it isn’t too bad but still take time. For most of you who are running a small photography business you probably only have 1 employee (you) so time is really your most important asset. In order to truly grow your photography business you have to be able to leverage your time and focus on what you do best… create art, while leaving some of the other tasks to other people. If you are going to pay a part time office person to just sit at a desk and scan receipts it can become pretty expensive.
Then I ran across a company that provides a full service receipt scanning for small business and decided to give them a try, and after using them for 2 months have to say I am totally sold. It is so easy to use and saves time that really for me is not enjoyable. I would much rather be out shooting photos rather than scanning and categorizing receipts. The process is very simple, they send you a few postage paid envelopes with your account info on them, you stuff your receipts into the envelope and mail it in. In about a week they have everything scanned and categorized for you available to view in your online account. From here you can view by category and see how much you have spent so far or make any adjustments if needed. Your receipts are all tagged with the vendor, amount, date, category and the really cool thing is they human verify the results and from my testing seem to be very accurate. A few other highlights of their system:
So if you want to spend a little more time in front of the camera and less time organizing receipts or doing office work, check them out. The only negative I have seen in my experience so far is turnaround, they claim 2-3 days for turnaround but it does seem to take a little over a week to have them scanned. For me this isn’t much of an issue since getting these done isn’t time sensitive. I know I am going to keep using them in the future for my receipt scanning. They do have a few plans available depending on how many receipts you need scanned a month and plans start at $9.99/month. If you figure out how many hours you can spend organizing and adding up receipts it is money well spent.
Click on the graphic below to sign up and you can even choose a free trial to test it out first.
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